This guide is for you who only use GS1Trade Packaging to share packaging data with your customers.

Before you start, it’s important to agree with your customers where they wish to receive data – in Trade Sync or in Trade Packaging.

If you also subscribe to GS1Trade Sync, instead, follow the guide on data sharing between Trade Packaging and Trade Sync.

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Data sharing in GS1Trade Packaging consists of two simple steps:

1. Review the products you want to share
   • Specify the data recipient(s).
   • Chose whether to share via GS1Trade Packaging or both GS1Trade Sync and GS1Trade Packaging.
2. Publish the products under Sharing and Publish Data in the main menu.

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Before you get started

• Your products must be ready to be shared with your customer(s), i.e. all packaging associated with the product must be created.
  • Components created, integrated (if applicable) and environmentally graded
  • Units created and associated with products
  • (If applicable to you) Packaging systems created.

• GTIN must be created on the product.

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Specify recipients for each GTIN in the system

1. Select the product you want to share - go to the “Share settings” tab. Note: The product must be created with all its packaging data and a GTIN. The system will notify you if a GTIN is missing.
2. Click Add recipient(s). Products can be shared with one or many recipients. Click Add selected recipient(s)
3. ‍Recipients can be both added and removed from the list. Remove by clicking on the X.

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Specify whether data should be shared to GS1Trade Sync or GS1Trade Packaging

By default, data is sent both to GS1Trade Sync and GS1Trade Packaging.

If your data recipient wants to receive data only in GS1Trade Packaging disable Publish to GS1Trade Sync under Sharing Destinations.

If you have multiple recipients on a product and one company wants to receive data in GS1Trade Sync, make sure that Publish to GS1Trade Sync remains enabled.

Note: If you've come to share data with GS1Trade Sync by mistake, you can simply avoid publishing the product. In that case, the data will not be made available to recipients in GS1Trade Sync.

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Publish data in GS1Trade Packaging

Once you've added recipients on all your products, you're ready to publish data. When you publish your data, it is sent to the selected recipient.

1. Go to “Sharing” and “Publish Data” in the main menu.
2. The list presents all shareable products and can be sorted by who is configured as the recipient.
3. Select one or more products to include in a single publication.
4. Click Publish to share. Now the publication is set to begin.
5. In the “Publications” tab, you can see the status of each publication.

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If the status shows Publication completed the data has been published.

Here you can see a description of the most common sources of errors associated with data sharing in GS1Trade Packaging.

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You want to share an update on an already shared product

1. Go to “Sharing” and “Publish Data” in the main menu
2. Search for the relevant product(s). Select them and click Publish.

In the “Publications” tab, you can see the status.

Status Publication completed means that the data has been shared with the recipient.

Status Approval needed means that you are about to send data where changes have occurred that affect products that are not part of the current publication.

• Click Review Publication to see which additional products that will be shared.
• If you agree, click Approve and publish. If not click Close and nothing will be published.

If the publication fails, you need to contact member service so that we can help you in the best way possible.

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Recommended workflow

You can take a systematic approach and publish your data recipient by recipient - especially if you have many products and recipients.

For example, you might have products for both Rema 1000, Coop and Salling.

1. Go through all products (GTINs) and assign the correct recipient(s), one at a time, under “Sharing settings”.
2. Under “Publish data” you can filter on Recipient(s). Select the desired recipient from the dropdown list.
3. Select specific products or select all and click Publish.

Note. Filtering on Recipient is a way to get an overview of the products in which the given company is set as a data recipient. If there are multiple data recipients on a product, data will be shared with all data recipients when you click Publish - not only the filtered recipient.

It is not yet possible to see the details of the publication in the “Publications” tab. Therefore, we recommend instead noting the time of publication with a description of the content and recipient — e.g. all PL products for Rema 1000 — in a separate Excel sheet or other note format. In this way, you help yourself to keep track. ‍

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It is currently not possible to see detailed publishing data under the “Publications” tab. Therefore, we recommend noting - in a separate spreadsheet or other note format - the time of publication along with a description of the content and recipient - for example, “all PL products to Rema 1000”. This will help you keep an overview.

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Worth knowing

• ‍Can products be shared multiple times? In the case of an unchanged product with unchanged packaging data for the same customer, the system will cancel redundant publications.
• Corrections and changes to data must be published to take effect. Data is not automatically synchronized with your recipients.
• If you change any packaging used by multiple products, be sure to re-publish all products that use the modified packaging. The system will alert you in this instance.