The following tutorial gives you concrete examples of how to create templates in GS1Trade Sync. The use of templates in Trade Sync is smart to define specific characteristics of a product line beforehand, which is why it helps to save you time.

‍

Watch a video tutorial for the template feature in GS1Trade Sync.

‍

You can also read the instructions.

What can you use templates for in GS1Trade Sync?

You can use templates to pre-define specific characteristics for a product line that you need to create in GS1trade Sync. For example, if you have a carton of milk in 5 different flavors, where the brand name, dimensions and weight are repeated on all 5 products. Here you can advantageously use a template to create the entire series. It will ultimately save you quite a bit of time.

‍

How do you create a template?

You can create a template in two different ways: New template or Template from an existing product

1. New template: Click 'Templates' ---- 'New template'

‍

Give your template an appropriate name.

Then select the target market, an appropriate type of device and GPC category code.

‍

The other modules will now be activated and you can enter all the information common to this product series. To do this, click on the headings out to the left, e.g. Dimensions and Hazardous Substances.

2. Template from an existing product: Select the product you want to create a template from and select in the square on the left. Press 'Templates' and then choose 'New template from featured'.

From an existing product:

The procedure is the same as when creating a new template. Once you have pressed 'New template from selected', you will give it an appropriate name. Device and GPC code are known from the existing product from which the template is created. You can create templates from both drafts and live/published products.

Creating new product from template:

To create a product from a template, click 'Templates' and 'New product from template' in the product overview.

‍

Find your template from the list and select it.

‍

Press 'Next' down in the right corner.

Next, you'll go through the first, basic steps of the creation process, similar to if you were to create a new product without using a template.

You can also start a creation directly from the template

How to fix in a template

If you need to change something in your template, click your name in the upper right corner and select:

'Product templates'

Find your template and click on it

‍

You can now edit in the selected template

Good advice when using the template function:

• Do not fill in anything in the template in the fields that you know are not consistent for your products (e.g. your internal part number/supplier's part number and the name of the item). Leave them blank, because then you will get an error message when validating when creating the right product.
• When creating a template from an existing product, consider whether your product should be public or private.
• If you know that for all your products you need to specify an ingredient list, you can use a language code for it and leave the box for the ingredient list itself empty. Then you will also get an error when validating when creating the right product.

‍

• You can use the same approach, for example, for nutritional values, where you fill in all fields except the content.

‍